Presenter walkthrough

Hub Table Tracker: presenter walkthrough

Hub Table Tracker · Prepared for the Boston Police Department Citywide Hub

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Open with ?fresh=1 (for example http://localhost:4432/?fresh=1) so the data starts from the seed. Figures below are what the seed shows on any run date; dates move with today.

Primary story: the coordinator logs a situation through the four filters and it moves the evaluation

Persona: Jordan Avery, Citywide Hub Coordinator, Boston Police Department (lands on the Hub board).

  1. 1Sign in as Jordan Avery and open the Hub board.
  • Pick Jamaica Plain in the hub selector.
  • The stage strip reads: Filter 1: 2, Filter 2: 0, Filter 3: 0, Filter 4: 2, Concluded: 4, Rejected: 1.
  • "This week's table" lists HUB-2026-1122 and HUB-2026-1130 (2 items).
  • On All, the warning banner names HUB-2026-1119: Filter 3 more than 2 days after its table date.
  1. 1Click New situation, then Demo fill. The form fills with the values in the appendix.
  2. 2Click "Run privacy check".
  • The "Privacy check & coding" panel shows 3 flags: "E-13" (place), "41 Centre St" (address), "Maria" (name), each with its reason.
  • Below them, the original text beside the redacted text.
  • 6 suggested RTD codes with evidence: RF076, RF077, RF011, RF010, RF014, RF086. 3 study flags.
  • Save is disabled: "Resolve 3 privacy flags to save".
  • Source line: "Saved check from 20 Oct 2026" with no key, or "Checked with Claude" with a key.
  1. 1Click "Apply redactions", then "Accept all codes".
  • The summary now reads "Referred by the [police district] … at [street address] … His daughter [relative] …".
  • Flags show Redacted, the 6 codes and 3 study flags are selected, Save is enabled.
  1. 1Save.
  • HUB-2026-1146 opens at Filter 2 · At the table, on the Jamaica Plain Hub's next Wednesday meeting.
  • Back on the Hub board (Jamaica Plain): Filter 2: 1, and "This week's table" lists 3 items.
  • The Activity timeline shows "Situation created" and the redaction.
  1. 1Click "Record table decision", then "AER threshold met".
  • The stage moves to Filter 3 · Choose agencies, the table date becomes today.
  • A chip appears: "Intervention due by {today + 2 days}".
  1. 1Click Assign agencies, then Demo fill, then Save. Lead: Elder services. Assisting: Behavioral health mobile crisis team, Housing stabilization and homelessness services. Stage: Filter 4 · Intervention.
  2. 2Click "Log intervention", then Demo fill, then Save. The intervention date and note appear in Notes and on the timeline.
  3. 3Click "Add service", then Demo fill, then Add service, three times (each Demo fill click enters the next row): Medical Health / Connected to Service / AG-02; Home Care / Engaged with Service / AG-07; Legal Support / No Services Available / AG-04. Each is a row in the services table.
  4. 4Click Conclude, then Demo fill, then Save. Reason "Overall risk lowered - Connected to services", Systemic issue Yes with its note, Reopening No. Stage: Concluded, 0 days open.
  5. 5Open Evaluation. The Boston Hub log moves:

| KPI | Before | After |

|---|---|---|

| Situations | 45 | 46 |

| Concluded | 26 | 27 |

| Connection rate | 69.2% (18 of 26) | 70.4% (19 of 27) |

| Median days to conclusion | 12.5 | 12 |

| Interventions within 48 h | 22 of 34 | 23 of 35 |

| Systemic issues | 3 | 4 |

  • "Legal Support · No service available" appears in "Services not connected".
  • The new note appears in "Systemic issues".
  • The callout reads "Boston Hub log 70.4% · Ontario RTD 71.6%". The Ontario benchmark is unchanged.
  • The Evaluation brief says "Brief generated 20 Oct 2026 from 45 Boston Hub log situations": it is a stored snapshot.

Secondary story: the evaluator compares regions and reads the brief

Persona: Riley Brooks, Evaluation analyst (lands on Evaluation).

  1. 1The Ontario benchmark shows 20,832 discussions and a 71.6% connection rate (median 14 days, 64.7% within 14 days, 3.3% systemic, 93.0% threshold met).
  2. 2Region = North East: 3,114 discussions, 58.3%. Region = Central: 77.4%.
  3. 3Year = 2024, Region = All: 1,815 discussions, 77.4%, 53.2% concluded within 14 days.
  4. 4Read the Evaluation brief. Each finding is tagged "Ontario RTD", "Boston Hub log" or "Both".
  5. 5Click Regenerate. With a key, a new brief is stored with today's timestamp. Without a key, the button is disabled with the tooltip "Showing the brief generated 20 Oct 2026".
  6. 6The Hub board is not in Riley's nav, and /admin/hub/situations/HUB-2026-1101 shows the no-access state.

Agency view (optional): switch to Casey Morgan (mobile crisis clinician, AG-02). The Hub board shows only the 12 situations where AG-02 leads or assists; HUB-2026-1101 shows the no-access state.

Appendix: Demo fill values

New situation: Jamaica Plain Hub · district E13 · Police district community service office (Justice) · Person · 70-79 Years · Male · 1 person · referred today · summary = the DEMO_FILL input in data/clean/ai_deid_coding.json ("Referred by the E-13 community service officer. Man in his 70s living alone; …").

Assign agencies: Lead AG-07 Elder services; assisting AG-02 Behavioral health mobile crisis team, AG-04 Housing stabilization and homelessness services.

Log intervention: today · "Joint door-knock by elder services and a mobile crisis clinician; he agreed to a medical check and a home-care assessment, and the landlord agreed to pause the notice while supports start."

Services mobilized: Medical Health / Connected to Service / AG-02 · Home Care / Engaged with Service / AG-07 · Legal Support / No Services Available / AG-04.

Conclude: Overall risk lowered - Connected to services · Systemic issue Yes · "No eviction-defense legal help was available within the 14-day notice period for an older tenant living alone." · Reopening No.